The overall role of assistant treasurer is to assist the treasurer to maintain an overview of the Society’s financial affairs, ensuring its viability and ensuring that proper financial records and procedures are maintained. The role can also be undertaken by a Finance Sub Committee. The role and person specification are summarised below.

Roles and Responsibilities

a. Be an assistant to the Chief Financial Secretary (CFO) of the Society in the UK.
b. Keep accurate records of all financial transactions of the Society.
c. Reconcile bank statements and correct ledgers as needed. (Record individual contributions)
d. Prepare a bi-annual financial report of the Society and issue copies to all members by July 31, and January 31, respectively
d. Not disburse any funds for any purpose without the express approval of the Board or where applicable the wider membership.
e. Disbursing of funds shall be endorsed by the Chair and the treasurer or any nominated Board member by the wider membership.
f. With input from the Financial Secretary, prepare an annual financial report and submit it to Auditors by February 15, of the preceding year.
g. Properly and in a timely manner, handover to his/her successor all financial records and any other relevant document in his/her possession
h. Receive and, within five (5) business days, deposit into the Society’s bank account all monies payable to the Society
i. Post cheques (all dues, donations and pledges paid) to deposit spreadsheet or record-keeping system.
j. Provide the Treasurer copies of vouchers for all receivables and payments.
k. Perform the duties of the Treasurer in his/her absence
l. Perform other functions as may be assigned to him/her by the Executive Committee.

General financial oversight

● Assist Treasurer to oversee and present budgets, accounts and financial statements.
● Assist Treasurer to liaise with designated staff about financial matters.
● Assist Treasurer to ensure that appropriate accounting procedures and controls are in place.
● Assist Treasurer to ensure compliance with relevant legislation e.g. Companies and Charity legislation.
● Assist Treasurer to ensure any recommendations of the auditors are implemented.
● Assist Treasurer to ensure accounts meet the conditions of contractual agreements with external agencies such as funders and statutory bodies.

Financial planning and reporting

● To present financial reports to the committee.
● To make a presentation of the accounts at the annual general meeting (AGM).
● To advise on the Society’s reserves policy and investment policy.
● To advise on the financial implications of the Society’s strategic and operational plans.
● To advise on the fundraising strategy of the Society.
● To ensure that there is no conflict between any investment held and the aims and objects of the charity.

Other

Assist Treasurer to chair meetings of the Finance subcommittee.
Assist Treasurer to sit on appraisal, recruitment and disciplinary panels as required.

Qualities and Skills Preferred

Experience of financial control and budgeting. Experience of fundraising and pension schemes. Good communication and interpersonal skills.
A willingness to be contacted on an ad hoc basis. Ability to ensure decisions are taken and followed-up.